What you’ll be doing...

You’ll ensure that all is running smoothly in the office. You’ll be answering calls, greeting guests, planning travel, scheduling appointments, and essentially taking care of the day-to-day. You’ll pull together reports and presentations, or you might plan an event or an office move. Your role is critical to creating an environment where everyone can do their best work.

  • Providing office support for the local team.
  • Scheduling and arranging meetings and appointments.
  • Answering calls and greeting visitors.
  • Preparing reports, presentations, proposals, and correspondence.
  • Onboarding new administrative team members.
  • Finding new ways to increase office efficiency and better ways to support the team.

Under limited supervision, coordinates, assists with and ensures office efficiency for a department through high level administrative support that often requires exercise of discretion, judgment and negotiation. This position reports directly to the VP of Retail Design.

Organizes and coordinates the operation of an office overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs effectively. Establishes and communicates procedures used in day-to-day operations and makes revisions as appropriate. This includes processing departmental expenses and limited budget oversight.

Prepares documents including customized reports, presentations, proposals and correspondence. Uses discretion with regard to formatting and layout.

Manages and maintains manager’s calendar, scheduling meetings and appointments without clearance on occasion. Arranges travel and hotel accommodations as necessary. Performs routine administrative functions such as responding to inquiries with standard letters or arranging meetings and conferences.

Screens telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of client(s)’s area of responsibility and general knowledge of company policies, practices, and operations. Brings urgent issues for action to supervisor’s attention.

Leads and/or participates in short-term projects that are relatively small in scope. Conducts research to identify and introduce latest materials, technology and finishes to the Retail team. Overseas small scale projects to identify latest trends in Experience, Creative, Visual Merchandising and Store Design.

Develops processes for maintaining departmental records and trains other administrative personnel on procedures. Coordinates office moves ensuring all technological needs of the client are met. Determines and communicates timelines and activities to individuals involved in moves.

• This position is responsible managing the overall team portfolio of projects
• Compilation of Weekly scorecard calling out critical items such as jeopardy issues and project movement
• Collection of items for CMO weekly updates
• Assist team on project administration as needed
• Support administrative needs of organization
• Develop presentations as needed

• Provide support to the VP of Retail Experience

What we’re looking for...

You’re motivated by being an integral part of the team, doing your part to enable others to do their job well. You enjoy a fast-paced environment and working towards tight deadlines. You’re great at developing your own process that keeps you organized and on schedule, while ensuring those you support stay prepared and informed. You are ready to lend a hand to others—and happy to do what it takes to support the team.

You’ll need to have:

  • A Bachelor’s degree or one or more years of work experience.

Even better if you have:

  • A degree.
  • Juggled multiple high priority projects.
  • Supported a team for their administrative needs.
  • Great Microsoft Office Suite skills.
  • Demonstrated ability to stay organized and meet deadlines.

You’re motivated by being an integral part of the team, doing your part to enable others to do their job well. You enjoy a fast-paced environment and working towards tight deadlines. You’re great at developing your own process that keeps you organized and on schedule, while ensuring those you support stay prepared and informed. You are ready to lend a hand to others—and happy to do what it takes to support the team.

You'll Need to Have:

2-year college degree preferred

Even Better If You Have:

3-5 yrs administrative experience
Project management experience
Experience supporting multiple people and priorities
Strong proficiency with Microsoft Office (Word, Powerpoint, Excel, etc.)

Proficiency with Adobe Creative Suite (Photoshop, Illustrator, InDesign, etc.) preferred
Strong verbal and written communication skills; organizational skills
Demonstrated organizational skills
Ability to work well independently and under pressure

Interest in all aspects of Retail: online and in-line

Experience working in Retail setting/customer service preferred

Visual Merchandising experience preferred

When you join Verizon...

You’ll be doing work that matters alongside other talented people, transforming the way people, businesses and things connect with each other. Beyond powering America’s fastest and most reliable network, we’re leading the way in broadband, cloud and security solutions, Internet of Things and innovating in areas such as, video entertainment. Of course, we will offer you great pay and benefits, but we’re about more than that. Verizon is a place where you can craft your own path to greatness. Whether you think in code, words, pictures or numbers, find your future at Verizon.

Equal Employment Opportunity

We're proud to be an equal opportunity employer- and celebrate our employees' differences,including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. Different makes us better.