What you’ll be doing...

The Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. The person in this role handles details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. This person will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position.

In addition, will be responsible for coordinating and preparing presentations and packets and most is able to work with and bring together cross-functional coordination between programs and departments.

The ideal candidate will be dynamic, high-energy, organized, and able to support cross-functional coordination in a fast pace environment and possess excellent judgment. In addition, will be required to be available during regular business hours, evenings and/or weekends, on occasion/as needed to provide support and assistance to the VP and the organization.

Responsibilities

  • Manage external contacts for the VP, proactively understanding who they are, which are priority contacts and keeping track of periodic communication needed for priority contacts.
  • Ability to anticipate needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
  • When the VP or the organization chair meetings: Prepare agenda in advance; assist with and provide research/background information, content development, and creation of presentations and coordinate meetings.
  • Manage the daily schedule, ensuring that they know the VP’s schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary
  • Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
  • On own initiatives process/compose correspondence/reports for VP and/or executive teams replies.
  • Manage travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, and other necessary preparations.
  • Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
  • Handle confidential information in a professional and discreet manner.
  • Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed.
  • Act as the VP’s representative and ambassador to external constituents as directed.
  • Process and maintain expenses for the VP.

What we’re looking for...

You’ll need to have:

  • Bachelor’s degree or one or more years of work experience

Even better if you have:

  • A degree.
  • Experience supporting senior level executives.
  • Ability to handle confidential information appropriately.
  • Experience in the following software programs: (G-Suite, Word, /Excel/PowerPoint, databases).
  • Experience in administrative preparation of executive presentations.
  • Excellent written and verbal communication skills.
  • Ability to stay focused, efficient, and effective in managing multiple priorities.
  • Strong interpersonal skills and good judgment.
  • Ability to work independently to achieve accomplishments.
  • Ability to communicate effectively with all levels of employees and outside contacts.
  • Ability to effectively collaborate with internal team, cross-functional team, and external parties in a dynamic, challenging environment .
  • Willingness to work a flexible schedule, including nights and weekends as necessary.

When you join Verizon...

You’ll be doing work that matters alongside other talented people, transforming the way people, businesses and things connect with each other. Beyond powering America’s fastest and most reliable network, we’re leading the way in broadband, cloud and security solutions, Internet of Things and innovating in areas such as, video entertainment. Of course, we will offer you great pay and benefits, but we’re about more than that. Verizon is a place where you can craft your own path to greatness. Whether you think in code, words, pictures or numbers, find your future at Verizon.

Equal Employment Opportunity

We're proud to be an equal opportunity employer- and celebrate our employees' differences,including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. Different makes us better.