What you’ll be doing...

As an Executive Administrative Assistant you will provide general administrative support to the VP Global Project Management, Engineering and Conferencing. You will be the face of the VP to all internal and external stakeholders and guests. You will help the VP stay organized by handling all calendar, meeting, correspondence and travel requests and details. You will help plan and implement team building events for both on and off-site.

  • Perform ad hoc project-related duties as requested.
  • Handle sensitive information requiring a high degree of discretion and absolute confidentiality.
  • Finalize executive presentations (check for formatting, typos etc.).
  • Screen and direct incoming calls effectively with considerable use of tact, diplomacy and courtesy.
  • Compose and prepare correspondence on behalf of VP when required.
  • Greet visitors and accommodate their needs as necessary
  • Communicate Verizon guest processes to visitors (parking, arrival time and location, etc.).
  • Make travel arrangements, working with travel coordinator to schedule flights, ground transportation, and accommodations, prepare and communicate itinerary to VP.
  • Reconcile and maintain all expense reports in accordance with Verizon guidelines.
  • Continuously scan email and identify emails from senior leaders (pass to business operations for inclusion in deliverables tracker)
  • Coordinate conference calls, videoconferences and other telecommunication requests; this will require thorough understanding of all telecommunication features.
  • Collaborate with VP and Operations Manager to create and build agenda for all team meetings.
  • Collaborate with other EA’s to manage all logistics for all team meetings which includes identifying location, catering, sending invitations, managing team communications etc.
  • Coordinate preparation of team meeting presentations (birthday announcements, awards & recognition announcements, other team announcements).
  • Schedule all meetings and communicate all essential details to participants.
  • Ensure VP is prepared for upcoming meetings by gathering materials necessary for each meeting (agenda, pre-reads, presentations, location, aligning with appropriate team member, etc.).
  • Proactively screen all meeting requests to determine the purpose of the meeting and what, if any preparation needs to be done. Receive pre-read or prepare pre-read/presentation.
  • Track all meeting requests, ensure meetings have been scheduled or delegated.

What we’re looking for...

You'll need to have:

  • Bachelor’s degree or one or more years of work experience.
  • Executive administrative assistance experience or relevant work-related experience.
  • Experience with Google Suite productivity and connection tools including; Google Email, Google Hangouts/Meet, Google, Google Drive, Google Slides/docs/sheets.
  • Experience MS Word, PowerPoint and Excel.
  • Willingness to work extended hours including evenings and/or weekends if needed.

Even better if you have:

  • A degree.
  • Demonstrated strong interpersonal skills and good judgment.
  • Ability to be detail-oriented with strong organizational skills and time management skills, ability to keep track of and accurately follow up on all issues.
  • Experience in operations support.
  • Positive, proactive, ‘can do’ attitude with excellent problem solving ability.
  • Capability to work efficiently and effectively in a fast-paced professional environment.
  • Capability to be a self-starter with a strong sense of ownership, proven ability to work independently.
  • Comfortable with rapid changing priorities and schedules, managed multiple tasks with ability to successfully prioritize and meet deadlines.
  • Willingness to travel.
  • Capability to effectively interact with senior level management and maintain a high level of confidentiality.

When you join Verizon...

You’ll have the power to go beyond – doing the work that’s transforming how people, businesses and things connect with each other. Not only do we provide the fastest and most reliable network for our customers, but we were first to 5G - a quantum leap in connectivity. Our connected solutions are making communities stronger and enabling energy efficiency. Here, you’ll have the ability to make an impact and create positive change. Whether you think in code, words, pictures or numbers, join our team of the best and brightest. We offer great pay, amazing benefits and opportunity to learn and grow in every role. Together we’ll go far.

Equal Employment Opportunity

We're proud to be an equal opportunity employer - and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. Different makes us better.