When you join Verizon

Verizon is a leading provider of technology, communications, information and entertainment products, transforming the way we connect across the globe. We’re a diverse network of people driven by our ambition and united in our shared purpose to shape a better future. Here, we have the ability to learn and grow at the speed of technology, and the space to create within every role. Together, we are moving the world forward – and you can too. Dream it. Build it. Do it here.

What you’ll be doing...

We’re looking for an Office Administrator and Executive Assistant to support the Skyward team and office. You’ll be working in an exciting startup environment within the foundation of a large company (Verizon). This role is critical to the functional and cultural well-being of the company. You will represent Skyward and Verizon both internally and externally through interactions with employees, partners, and customers. You will have the freedom and autonomy to do your best work, with the support and camaraderie you need to enjoy your job.

  • Office Management, including managing the janitorial, office supply, maintenance, office snack and beverage, and building security services to ensure timely and effective service delivery.
  • Manage and maintain executive schedules for some members of the leadership team, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Reception duties, including greeting guests and handling shipping & receiving.
  • Manage the Leadership Team’s Corporate expense reports and office expense reports using Concur.
  • Event and meeting support for company events, annual kickoffs, team gatherings, volunteer events, monthly Leadership Team meetings, etc.
  • Oversee administrative policies within the organization and within the office, recommending changes as appropriate.
  • Support HR function by assisting with interview scheduling, employee onboarding and offboarding, etc. Assist in maintaining employee/onboarding documents.
  • Manage, implement, and maintain the SEAP (Site Emergency Action Plan) and lead the incident management team in implementing disaster/preparedness drills throughout the year.
  • Update and maintain Skyward Google Drive organization, permissions, etc.
  • Intake and evaluate all mail for Skyward’s Portland office and send to appropriate individuals internally and externally.

Where you’ll be working:
In this hybrid role, you'll have a defined work location that includes work from home and assigned office days set by your manager.

What we’re looking for...

You’ll need to have:

  • Bachelor’s degree or one or more years of work experience
  • One or more years of office administrative experience.
  • One or more years of executive assistant experience.

Even better if you have:

  • Exquisite time management skills and attention to detail.
  • Experience working in high-growth startup environment.
  • A self-starter with a passion for turning ambiguity in to order.
  • Team player with strong initiative and empathy.
  • Great communication and listening skills.

Equal Employment Opportunity

We're proud to be an equal opportunity employer - and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. At Verizon, we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected, and empowered to reach their potential and contribute their best. Check out our diversity and inclusion page to learn more.

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